IDAP CIRCULAR NO. 01 – 2005
TO : ALL CONCERNED
HEADS OF DEPARTMENTS, BUREAUS, AND
AGENCIES
SUBJECT :
GUIDELINES ON THE IMPLEMENTATION OF THE INTEGRITY
DEVELOPMENT ACTION PLAN (IDAP)
1.0
Background
The Presidential Anti-Graft
Commission (PAGC) initiated the conduct of the unprecedented Presidential
Anti-Corruption Workshop (PAW) last 15-17 December 2004 in Malacañan and at the
Eugenio Lopez Center in Antipolo City. The workshop was attended by top-level
officials in the Executive Department and was facilitated by a group of experts
led by Mr. Tony Kwok of the Independent Commission Against Corruption (ICAC) of
Hongkong.
The workshop’s main output,
the Integrity Development Action Plan (IDAP), was adopted as the National
Anti-Corruption Strategy Framework of the Executive Branch, having 22 specific
and doable anti-corruption measures and as such shall serve as Agency Heads’
guide in crafting their own agency-specific anti-corruption plan. The cabinet
secretaries, thru DFA Sec. Alberto Romulo, committed to implement the said
action plan in their respective agencies.
During the same workshop,
PAGC was tasked by Her Excellency President Gloria Macapagal-Arroyo to exercise
oversight function over all agencies under the Executive Branch as regards IDAP
implementation and sustainability of selected anti-corruption measures based on
the IDAP.
To assist
the agencies in the implementation of their respective IDAPs, PAGC conducted
bimonthly follow-up meetings held last 18 February, 18 April, and 17 June 2005.
In addition, an IDAP Performance Indicators Workshop was also organized in three
batches (8, 9, 10 June 2005) which clarified PAGC’s oversight function and
resulted to a set of indicators that was agreed upon by the participating
agencies. And to further equip the agencies with the knowledge and skills needed
to properly carry out the IDAP, the IDAP Enhancement Seminar Workshop was
conducted in three batches (28-29 July, 2-3 and 4-5 August 2005). Decisions
based on the feedbacks and recommendations of the resource speakers and the
participants of the workshops conducted led to specific guidelines for IDAP
implementation.
2.0
Purpose
This
circular is being issued to provide agencies with guidelines for the
implementation of their respective Integrity Development Action Plans (IDAPs)
that will serve as basis for PAGC in assessing the level of implementation of
the IDAP by the same agencies.
3.0
Coverage
This
circular shall apply to all departments, bureaus, and agencies under the
executive branch with their own respective IDAPs.
4.0
Policy
Guidelines
4.1. General Application
4.1.1.
Agencies may add other measures, which they believe, are applicable to
them. For these additional measures, the agencies shall formulate their own
rating scales and submit the same to PAGC. On the other hand, it is acknowledged
that some measures may not be applicable to certain agencies. If this is the
case, the agencies shall inform PAGC to enable it to do the necessary
verification.
4.1.2.
Agencies shall follow a 5-year timeline for their IDAPs: ensuring that
everything is in place by Year 3 and sustainability to be worked on for the
remaining two years.
4.1.3.
Lower-level indicators shall be pre-requisites to higher-level
indicators.
4.1.4.
An agency should meet all the requirements of a particular level before
being given the rating of that level.
4.1.5. Agencies shall submit
monthly reports on the status of their IDAP implementation to enable PAGC to
do the necessary verification and more importantly, to act on the agencies’
concerns faster.
4.1.6. The various IDAP measures shall have equal weights.
4.2.
On Measures
Under Prevention
4.2.1. Internal
Audit Unit (IAU)
§
Internal
auditing shall be an independent and objective assurance and consulting activity
designed to add value and improve an organization’s operations. It shall help
an organization accomplish its objectives by bringing a systematic, disciplined
approach to evaluate and improve the effectiveness of risk management, control
and governance process.
§
IA shall be
multi-disciplined. The required qualification shall be dependent on the kind of
internal audit needed by the agency.
§
Agencies may
create ad hoc units / positions/ designations for the setting up of the Internal
Audit Unit, pending implementation of E.O. 366. However, it is a must for the
agencies to incorporate in their proposal under EO 366 its IAU—the latest OP
issuance on this is MC 89. (Annex A)
§
The scope of
the IAU shall be comprehensive to include systems audit, operations audit and
performance audit. Moreover, the IAU shall be an independent unit within the
agency and independent of those performing the function.
§
IA report
shall be substantial, concise and direct to the point— the same shall do away
with transaction level items, focus on systems and on big-ticket items.
§
While PAGC
will undertake training of internal auditors as part of the World Bank grant,
the agencies shall also undertake their own investments in the training of
internal auditors. The Office of the President has granted PAGC’s request for
exemption from Section 1. a(5) of Administrative Order No. 103, series of 2004,
for IDAP related needs on trainings, seminars and workshops. (Annex B)
4.2.2.
Integrity
Development Review (IDR)
§
Agencies
without IDR budget shall (1) have compensatory assessment instruments such as
CPRP or their own agency-specific assessment tool and shall inform and apprise
PAGC of that tool so that it can make appropriate recommendations; or (2) use
the “PRIDE (Pursuing Reforms Through Integrity Development) Do-It-Yourself
Integrity Development Review Handbook” (copies of which were given during the
Presidential Anti-Corruption Workshop and the IDAP Enhancement Seminar-Workshop)
to address the corruption vulnerabilities in their respective agencies.
§
Agencies that
have undergone IDR shall replicate the same in their regional and provincial
offices considering that IDR has a technology transfer component.
4.2.3.
Integrity
Check
§
The components
of integrity check shall include lifestyle check and background check.
4.2.4.
Multi-Stakeholder Performance Evaluation System
§
Agency-specific performance evaluation system shall be in accordance with CSC
Memorandum Circular no. 13, s. 1999 and duly approved by the Civil Service
Commission.
4.3.
On Measures
Under Education
4.3.1. Agency-Specific Code
of Ethical Standards
§
The
agency-specific code of ethical standards that will be developed shall be in
accordance with RA 6713 and the template presented by the Office of the
Ombudsman (Annex C) shall be adopted as model.
4.4.
On Measures
Under Deterrence
4.4.1.
Internal
Complaint Unit/ Internal Affairs Unit
§
The Internal
Complaint Unit shall be accountable for ensuring a documented receipt of the
complaints and the initial screening that is needed to determine prima facie and
to determine whether it is a legal or system concern. This information shall be
provided to the head of the agency. Then based on the given information, the
head of the agency shall refer complaints that are legal in nature to the
Internal Affairs Unit; and those, which are systems in nature to the Internal
Audit Unit.
4.4.2.
Publication of Blacklisted Offenders
§
The following
shall be considered blacklisted:
i.
A supplier who
violated the Procurement Law
ii.
Employees who
are found guilty of violations and whose sanction involves dismissal with
perpetual disqualification from public office
§
This measure
shall only apply to cases whose decisions are final and executory.
5.0
Effectivity
This circular shall take
effect immediately.
01 September 2005, Quezon
City, Philippines
(signed)
DR. CONSTANCIA P. DE GUZMAN, MNSA
Chairman
